How to Find Your Payment Terms
To verify how and when you need to pay, refer to your uploaded contract and the accepted proposal:
Locate the Event: Go to your Events tab and select the specific meeting.
Navigate to the Contract Page: Once inside the event, click on the Accepted Venue tab in the sub-navigation menu (this usually appears after a proposal is accepted).
Review the Documents: * Scroll down to the Contract section.
Open your signed PDF to find the Deposit Schedule and Final Payment instructions.
Check the Payment section for the specific billing address or payment methods (Credit Card, ACH, or Wire) the venue supports.
⚠️ Important: Finalizing the Payment
Invoicing: Most venues will send an invoice directly to the "Billing Contact" you provided during the inquiry stage.
Corporate Cards: If your company uses a corporate credit card, you may need to provide a Credit Card Authorization (CCA) form to the venue Sales Manager via the Messages tab.
Internal Processing: Once you receive the final invoice from the hotel, follow your company's internal accounts payable (AP) process to ensure the venue is paid on time.
💡 Pro Tip: Closing the Loop
Once your event is over and the final bill is paid, don't forget to return to the Contracts and Spend tab in Bizly to upload the Final Invoice. Entering the final "Actual Spend" helps your company track exactly how much was saved compared to the initial budget!