1. In broad strokes, sketch your event in words or phrases:
From the Bizly homescreen, navigate to Events dashboard on the left side-panel. In Events dashboard, click on + Create Event to get started.
Select the Event Type (Team Offsite / Private Dining / Conference / Networking / Etc).
Name the Event. Describe the Event.
Note that you can always edit the details later.
Upload the event document if available.
The draft is almost complete. Choose the physical space needed for this event.
2. Specify the details of your event:
Specify the start date & end date, the start time and end time of your event.
Provide the number of attendees, the general location and the available budget.
Click on Create Event
3. Next up, search and source venues:
The Bizly platform is a treasure trove of venue choices & venue information.
Please note that for every event, you can only source 4 venues at any one time. This works like a revolving door. Once maxed out, you will need to delete the other venues to make room for new ones.
To help you zero in on the right venue, use the search bar. Specify the location, the type of venue, and even hotel chain name. Better yet, try using the filters provided to narrow down the possibilities. The map might also be of help.
For most enterprise users, the preferred venues are usually predetermined by the company. As such, the preferred venues will show up as the top search results. If you are looking for something that is not part of your company's list of preferred venues, you may need to scroll down further and scour through the search results.
To draw a shortlist of 4 venues for your event, just click on Add to Shortlist.
Once all 4 venues have been added to your event, you will get another chance to edit the event details, add sleeping rooms and whatnot.
4. Finishing touches, before you save and submit:
This is the part where you get to edit everything before the inquiry is submitted into the system and sent out to the venues.
At all times, please remember to save.
For greater clarity, adding some notes usually helps.
If for some reason you are not yet ready to submit, you can just click on Save at the upper right portion of the screen. But if you're ready, feel free to go ahead and click on Submit Inquiries.
Once submitted, the Bizly platform will take it from there.
For good measure, the Bizly Concierge team will also conduct multiple follow-ups everyday with the venue until you receive a response from the venue.